The SMLCA 2025 virtual Annual Meeting (AM) will be held on October 29, 2025 starting at 6:30 pm until 9:00 pm through Zoom.

To be eligible to attend or vote at the 2025 AM, you need:

• To be a paid-up member of the Six Mile Lake Cottagers Association (“SMLCA”) in good standing;

• There is only one vote per property as defined in our bylaws.

• Submit your event registration before the pre-registration cutoff (Oct. 14 at 5:00pm).

There will be two options for Members who want to attend or vote at the virtual AM.

• Option 1: I want to attend and vote at the virtual AM myself.

• Option 2: I cannot attend and vote at the virtual AM myself and want to designate a proxyholder to vote on my behalf.

Directions for Option 1: Attending and Voting at the AM Myself:

• Members who want to attend or vote at the virtual AGM must pre-register by completing the event registration on our new membership portal no later than October 14^th, 2025 at 5:00pm. After this date/time, you will not be able to enroll. Proxies can be revoked until October 19^th, 2025. You will receive confirmation of registration upon submission. If there are any issues, a member of the membership team will reach out to you directly.

• Please visit the enrolment page here: https://smlca.wildapricot.org/event-6367641 

Directions for Option 2: Assigning a Proxyholder to Attend and Vote at the AM on my Behalf:  

• Members who want to assign a proxyholder to attend and vote on their behalf must first register for the event themselves and indicate on the Registration Form that they will be represented by a Proxy. This must be completed no later than October 14^th, 2025 at 5:00pm. After this date/time, you will not be able to enroll. You will receive confirmation of receipt upon submission. If there are any issues, a member of the membership team will reach out to you directly.

AM Package:  After successfully registering, participants will be emailed an AM package the week of October 20th which includes the meeting link, AM agenda, minutes, financial statements, voting procedures and motions. For those unable to join through the internet, a phone-in only option is also available. More details will come in the registration package email.

Motions:  Due to the challenges of using an online platform and conducting business online, there will be no voting for amended motions or motions from the floor at this meeting. However, there will be a question-and-answer period for any questions you’d like to ask or topics you’d like to discuss. Any motion approved during the Virtual AM that repeals, amends or adds a by-law affecting how the SMLCA functions will require (as per our By-law) a second Special Resolutions meeting of Members duly called for the purpose of considering such a by-law change. Each Member will have the option of speaking once, either for or against any motion, with a limit of two minutes maximum.

The Board has worked hard to encourage your participation and will try to help you ‘attend’ online so that you can keep up-to-date and vote for your preferred candidate(s) and motions. If you aren’t comfortable attending a meeting online, then perhaps a family member (proxy) will agree to participate for (with) you. We hope to see you at this year’s AM.

Reminder of Key Dates:

• October 14: Last call for any Director candidates to submit bios to nominations@sixmilelake.net and last call for any motions or agenda items for the AM to info@sixmilelake.net.

• October 14: Pre-registration closes for virtual AM.

• Week of October 20: AM packages are emailed to all Members who’ve pre-registered.

• October 29: Virtual AM

Want to volunteer for the Board or want to raise a motion?

Members who want to submit their candidacy for a Director’s position on the Board, and who’ve not already done so, must submit their name to the SMLCA using the nominations@sixmilelake.net by October 14.

Similarly, if any Member has a motion that they wish to present at the virtual AM, we’ll need that motion by October 14 using the info@sixmilelake.net email address.

As always, if you need any help with registration, please reach out to any Director or contact us at agm@sixmilelake.net.